On Board Date Format on a Bill of Lading: Is “25.12.24” a Discrepancy?

Intro

One of the most common — and often unnecessary — discrepancies raised in document examination relates to the format of dates shown on transport documents.

Examiners sometimes hesitate when a date is expressed numerically rather than with the month stated in words. But does such hesitation have any basis under ISBP 821?

Let’s look at a straightforward example.

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 Question

Dear Sir,

Good day and Merry Christmas!

I have a doubt regarding the on board date shown on a bill of lading. The date appears from left to right as “25.12.24”.

Would this be considered a discrepancy?

Also, could you please advise the relevant ISBP clause supporting the position?

Thanks & regards,

C.R. Nishanth

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 Answer

Dear Nishanth,

Thank you for your question.

According to ISBP 821 paragraph A16, dates may be expressed in any format. The paragraph makes it clear that numerical date formats are acceptable, provided the date can be identified.

In this case, an on board date shown as “25.12.24” clearly indicates the 25th day of December 2024. There is no ambiguity as to the calendar day or the month.

Accordingly, the date format does not constitute a discrepancy.

ISBP 821 further recommends, as a matter of best practice, that the month be stated in words to avoid any risk of ambiguity. This recommendation applies only where a date format could lead to uncertainty (for example, where day and month cannot be readily distinguished). That is not the situation here.

Therefore, the on board date “25.12.24” is acceptable and compliant with ISBP 821.

Best regards,

Mr. Old Man